Project Coordinator

Portland, OR

PROJECT COORDINATOR

Location: Portland, OR

Overall purpose of the position

The Project Coordinator role supports project managers and project teams, particularly on larger, complex projects involving multiple staff members and subconsultants. The Project Coordinator assists with project management and project administration functions to help make large projects run smoothly. The Project Coordinator may occasionally support ECO’s operations team on key internal initiatives and events. 

About ECOnorthwest

ECOnorthwest is an economics and public policy consulting firm headquartered in Portland, Oregon, with offices in Seattle, Bend, Eugene, and Los Angeles. For 50 years, ECO has led economic policy analysis supporting public decision-making related to urban development, social and educational policies, and natural resources.

Essential functions of the position

Responsibilities:

Project management support: 

  • Assist in creating and updating project schedules, including updating timelines in project management software. 
  • Assist with internal and external project meetings (e.g., meeting scheduling, distributing agendas or materials, note-taking/capturing action items).
  • Assist with setting up, monitoring, and updating project budgets.
  • Help to prepare invoices in collaboration with the accounting department.
  • Support project proposals (e.g. compile resumes tracking and coordinating information requests from subconsultants).
  • Assist with organizing and maintaining project files, including setting up and coordinating access to online file-sharing platforms.
  • Coordinate public engagement and stakeholder involvement activities, including scheduling meetings, assisting with outreach materials, and documenting feedback from community events and stakeholder interactions.
  • Assist in preparing presentations, reports, and other project-related materials.
  • In collaboration with a Project Lead, anticipate project and team needs and proactively address issues with an emphasis on collegiality, sound judgment, and initiative
  • Conduct preliminary research and synthesize key information for team reference.
  • Update and maintain accurate project data in project management software

Support ECO operations: 

  • Support ECO’s office manager and communications lead on event planning, internal projects, and other administrative needs as directed. 


Required Competencies

Content Knowledge and Technical Skills

  • Bachelor’s degree in a related field 
  • 1–5+ years of experience in project coordination, communications, public relations, or a related field, preferably in the A/E/C industry
  • Highly organized and detail-oriented
  • Clear and professional written and verbal communication skills
  • Adept and self-directed at learning new tools and technologies
  • Proficient in Microsoft Office suite (Word, PowerPoint, Excel) 
  • Ability to manage competing priorities and tight deadlines effectively 
  • Ability to understand and implement established policies, procedures, and corporate tools
  • Ability to work collaboratively and respectfully in an interdisciplinary team environment
  • Ability to work effectively with diverse internal and external stakeholders
  • Ability to be resourceful
  • Seeks appropriate direction from project leadership

Desired Competencies

Project and Team Management

  • Knowledge of project coordination skills, such as assisting with developing scopes, monitoring budgets, how teams delegate work, and how to support project leadership
  • Ability to provide and receive interpersonal feedback

Personal Aptitude/Interpersonal 

  • Proactively contributes to a collegial and inclusive work environment
  • Intellectual curiosity and the desire to seek out new ideas and new solutions
  • Enables effective and inclusive teamwork across diverse team participants
  • Ability to self-assess and course-correct
  • Open-minded approach, flexible when needed
  • Adaptability and resourcefulness
  • Takes responsibility for own work
  • Reliability, timeliness, and efficient management of time and workload

Physical Requirements

  • Ability to work for long periods at a computer.

This job description is a general description of the duties and requirements of the position. It is subject to revision by the management of ECOnorthwest, as needed.

ECOnorthwest offers a hybrid work schedule. To ensure opportunities for collaboration and teamwork, with the exception of remote workers, employees are expected to prioritize in-office work Tuesday through Thursday.

Schedule:

Generally full-time, Mon-Fri 8-5.

ECOnorthwest is committed to the work of improving its diversity and inclusiveness as a workplace. Our best work draws on teams within and beyond ECOnorthwest who have diverse backgrounds and experiences that reflect the multifaceted communities we work in. Thus, we encourage applicants who would expand the diversity of lived experiences within our team and who share our values and commitments to advancing equity through research and data justice.

ECOnorthwest is not a sponsoring organization.

ECOnorthwest is an Equal Opportunity Employer.